Provisioning Office 365 Groups
Office 365 Groups are complex objects which include an Exchange Mailbox, OneNote Notebook, Planner Plan and Modern SharePoint Team Site. The native experience provides very little control with all users being able to create Office 365 Groups. As a result, IT Teams are left very concerned by the uncontrolled creation of objects in Active Directory and Exchange.
ProvisionPoint 365 helps organisations better manage the creation of Office 365 Groups with a comprehensive provisioning solution. Administrators can easily control who can create Groups and if required implement approval processes as part of the provisioning process.
By using ProvisionPoint 365 organisations can also be confident that Office 365 Groups are provisioned consistently. A logo can be set across all the different aspects of the Group, and a Theme applied to the SharePoint Site. By leveraging the power of PnP Templates, further customisation can be applied to the SharePoint Team Site including adding Lists and Web Parts.
Governance and Lifecycle Management
There are several governance challenges with Office 365 Groups related to security and naming. ProvisionPoint 365 addresses these governance challenges by allowing administrator control over how security and privacy settings are applied to Groups. These settings include, for each Group, managing the Privacy Level, Classification and Guest Access setting. Furthermore by using ProvisionPoint 365 organisations can ensure consistent rules are applied to the naming of the Group Mailbox and the Site URL.
There is a significant risk associated with information sprawl with Office 365 Groups. Frequently no one will take responsibility to correctly dispose of inactive Groups, which will result in a cluttered experience for users and in Active Directory. ProvisionPoint 365 ensures the correct lifecycle management rules are implemented when an Office Group is provisioned.
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